Church Office Manager
Job Description Summary
17 hours/week
Starts at $12-15/hour depending on skills and experience
at: Oakton Church of the Brethren
10025 Courthouse Rd., Vienna, VA 22181
www.oaktonbrethren.org 703.281.4411
Job description:
The office manager provides administrative support to the pastor and other church staff and leaders; produces documents, such as weekly bulletins and flyers; and helps maintain the church website, social media pages, member database and other records.
Additionally, the office manager:
- Facilitates communication, organization, and social networking for the office, groups, and individuals within the congregation
- Creates publicity for print and electronic media
- Manages the office space and resources shared by staff and volunteers
- Manages facility use by community groups
- Orders office and other church supplies
Required skills:
- Provides welcoming service to the public and the church community
- Communicates clearly and concisely, both verbally and in writing
- Gathers, organizes, and proofreads written material for accuracy, readability, and interest
- Highly proficient at word processing
- Learns on the job, adapting to changes in software and office equipment; and the schedule, skill sets and working styles of church staff and volunteers
- Balances attention to both detail and the time management of larger projects
- Works well under time constraints, incorporating last-minute contributions and changes to projects
- Shows discretion, care, and sensitivity in response to members’ personal information
Desired skills:
- Experience with WordPress or other web publishing platforms
- Graphic design and desktop publishing
- Familiarity with Mac OS
- Familiarity with cloud applications like Google Drive and Calendar or MS Office 365.
- Uses spreadsheets with formulas and charts
Work schedule:
- Flexible, but ideally with regular blocks of time Monday to Friday
- Paid leave for federal holidays and two weeks each year for personal or sick leave, at the discretion of the employee
Workplace:
- Caring, cooperative, and creative work environment
- Residential neighborhood on bus-line
- 1.5 miles from Vienna Metro Station
Office Standards:
- The Oakton Church of the Brethren expects the church staff to maintain a professional atmosphere in the office and exemplify the highest Christian ethical business standards.
- The church office manager is directly responsible to and takes direction from the pastor.
- Any information concerning a member (whether about health, habits, giving, personal problems, background, pastoral counseling, etc.) that is gained through the church office or by staff may not be shared with anyone outside the church office unless permission is explicitly given by the member. Permission is not to be assumed.
- All purchases for the office shall be approved by the pastor or appropriate committee member.
The pastor shall be notified in advance of absences or late starting. Absences due to sickness shall be reported to the pastor at least 1/2 hour prior to employee’s start time.